How to Transition to Cloud-Based Chiropractic Software

Highlights

• A paperless EHR can modernize your chiropractic practice and help you improve patient experience and profitability.
• When switching to chiropractic EHR software, look for cloud-based chiropractic software designed especially for chiropractic practices.
• ChiroTouch is the standard in chiropractic software and offers multimodal support and training for practices transitioning to a cloud-based EHR system.

Cloud-based chiropractic software replaces locally installed or paper-based practice systems with an internet-based platform for managing patient records, scheduling, charting, billing, claims, and other daily workflows.

For chiropractic practices moving from paper records or an on-premise EHR, the transition involves more than selecting new software. Practices need to prepare patient data, plan the migration, train staff, review security requirements, and decide how existing workflows will operate in the new system.

This guide explains the benefits of cloud-based chiropractic software and provides a step-by-step checklist for moving your practice to a cloud-based EHR with less disruption.

How Does Cloud-Based Chiropractic Software Work?

Cloud-based chiropractic software stores practice data and applications on secure remote infrastructure rather than relying on software and patient records stored only on computers or servers inside the practice.

Authorized providers and staff access the system through an internet connection, allowing them to manage patient records and workflows from supported devices without installing and maintaining the primary software locally.

The cloud provider also handles much of the underlying infrastructure, including software updates, backups, maintenance, and system availability. This reduces the amount of hardware and IT infrastructure the chiropractic practice needs to manage itself.

Benefits of Cloud-Based Chiropractic Software

Working with a cloud-based EHR offers several advantages, but essentially, it helps you store and protect your data.

A cloud-based system also provides mobility that on-premises systems can’t match.

All members of your practice will be able to access all data in the system from anywhere, in or out of the office.

Access the schedule, book appointments, wrap up a note, and more, from anywhere and with any device. Even work from home if you like. You will no longer be tied to a desktop or laptop that has the necessary software installed. Compared with paper records or locally hosted practice software, a cloud-based chiropractic EHR can reduce IT responsibilities while making clinical and administrative workflows easier to access and manage. For a deeper look at day-to-day workflow improvements, explore five ways cloud-based chiropractic software improves practice efficiency.

Greater Security

Using EHR software provides higher-level security and privacy for your data. Your electronic files are secured using modern encryption and authentication methods, so patient health information and financial data are well-protected.

Improved Efficiency

An essential cloud benefit is greater efficiency in retrieving and sharing information. You can forget about wasting time searching through old folders.

A completely integrated EHR system allows you to quickly find and share documents using cloud capabilities. It allows data to be seamlessly available to everyone in the practice who needs access to it.

A good chiropractic EHR system can also streamline payment, billing, and insurance claim management and simplify CMC compliance.

Ease of Use

Switching to cloud based chiropractic software improves the usability of documents, statements, and schedules for your staff. Quality software packages for going paperless are more straightforward to use, and the team can start using the new applications almost instantly.

A good software package for going paperless will include accessible tutorials and step-by-step guidance for the different applications. Patients’ demographic information, SOAP notes, images, and treatment histories are presented intuitively, making it simple for chiropractors to use the information.

Space and Paper Savings

American businesses use a vast amount of paper annually. All that paper takes a toll on the environment through deforestation and greenhouse emissions. For many healthcare practices, a vital cloud benefit is making a positive change and taking care of forests and the planet.

Also, cabinets, desks, and bookshelves for storing documents and folders take up a lot of space in an office. Changing to a cloud-based system frees up space that practices can use in other ways.

The staff benefit from having more space to work in, making their daily lives more comfortable. A paperless approach also allows practices to rent or occupy smaller facilities because they require less physical storage space.

Checklist for Switching to Cloud-Based Chiropractic Software

Transitioning to a paperless or cloud-based system might seem like an overwhelming process. However, with a bit of research to find the right EHR, the process is easier than many people think, and your practice will benefit from the efficiency of a paperless system.

Here’s how to do it:

✔ Choose the Right Software

The first step in going paperless is to choose the right cloud based chiropractic software. While there are plenty of options available, some EHR systems aren’t as intuitive as advertised, and most aren’t designed specifically for chiropractors.

Make sure you choose software that simplifies tasks for your staff, such as taking notes, filing forms, or managing records. The overall design should be intuitive and offer an accessible user experience.

Protecting your patients’ data is equally important. Look for software with excellent protection against identity theft and data breaches. When dealing with patients’ personal information such as SSN and health records, you need to provide as much security as possible. Having security issues with patient data could compromise the reputation of your practice for a long time.

Today, patients are becoming much more sensitive about identity theft issues and problems such as data breaches. To build trust with your patients, you need to make sure they feel that their personal information is safe with your practice.

✔ Invest in Comprehensive Training

Good chiropractic EHR practice management software is intuitive and straightforward. Be sure the one you choose has adequate training and an in-app help feature. The vendor should offer assistance during the transition.

You can also save a significant amount of time on your transition by ensuring your staff learns how to use and navigate the software. Once the staff knows how to use the software correctly and adapts, you’ll reap the benefits of using an EHR system.

✔ Digitize Patient Records

At the same time, you will need to convert all your old records and documents into electronic format. This might seem complicated and time-consuming, but it’s easier than it sounds.

You scan documents and upload them to the EHR system. Optical character recognition (OCR) software can automatically read the scanned documents and convert them into editable chiropractic documents.

✔ Begin Streamlining Administrative Tasks

The next step is to start performing all administrative tasks with the new chiropractic EHR software. This means that all new forms, documents, and statements are completed and stored through the EHR system.

This technology will change your practice as all new electronic documents will then be instantly accessible to all employees who need them.

✔ Migrate Patient Demographic Records

Before going live, migrate and verify the patient information your practice relies on every day. Depending on your current system, this may include demographics, contact information, insurance details, balances, appointments, clinical records, documents, and other data needed to maintain continuity of care.

Work with your new software vendor to determine which information can be transferred electronically and which records may require additional preparation. Before the transition is complete:

• Remove duplicate or outdated patient records where appropriate.
• Confirm required demographic and insurance fields are mapped correctly.
• Identify which historical clinical documents need to remain readily accessible.
• Test a sample of migrated patient records before the full launch.
• Verify that staff can find the information they need in the new system.
• Maintain appropriate backups throughout the migration process.

A planned data migration reduces the risk of missing information and gives staff more confidence when the practice begins working in the new cloud-based system.

Why Choose ChiroTouch When Switching to Cloud-Based Chiropractic Software?

Expertise

With ChiroTouch, you can count on our expertise and experience with chiropractic. It’s what we do — all day, every day. We have over 20 years of experience helping chiropractors manage their practices.

And our users love what we do. About 50% of practices that use ChiroTouch are referred by a friend or colleague, and about 13,000 chiropractic practices in the U.S. trust our services.

ChiroTouch is the standard in chiropractic practice management.

Cloud Capability

Because it’s cloud-based, you can access ChiroTouch anytime, from anywhere, on any device. There’s nothing to download and nothing to install. All you need is access to the internet — we handle the rest. You benefit from automatic backups and updates, so your data is always safe and up to date. For practices transitioning from locally installed chiropractic software, this also reduces the need to manage office servers, install software updates on individual machines, or maintain separate local backup processes.

Complete Integration

ChiroTouch is the new standard in chiropractic practice management software. Advanced integration creates an intuitive and streamlined workflow from scheduling to billing and insurance claim management.

Everything you need is easily accessible and can be tailored to meet the specific needs of every role in your practice — chiropractor, chiropractic assistant, front desk staff, and biller.

ChiroTouch’s powerful charting function lets chiropractors create SOAP notes in 15 seconds, right from the treatment room and in real time. It also automates the payment and billing process.

For insurance practices, Chirotouch Advanced provides seamless integration features that simplify insurance, resulting in time savings, fewer claim denials, and increased revenue.

Continuous Innovation

ChiroTouch is always working to bring more power to your practice.

Building on our experience and your feedback, we keep improving our all-in-one EHR and practice management solution so you can keep doing what you do, even better. Continuous innovation ensures the latest enhancements and improvements are delivered to you automatically — no need to download and install anything.

ChiroTouch Empowers Your Practice

ChiroTouch is a completely integrated chiropractic EHR with all the EHR functionality and EHR tools you expect from the cloud standard in chiropractic software.

This means it empowers you to run your practice the way you want. Our customizable macros and templates increase productivity, efficiency, and profitability.

ChiroTouch offers a clean, modern interface helps you navigate easily — with everything you need quickly and easily accessible from all-in-one views.

With its role-specific functionality, ChiroTouch boosts productivity and efficiency for every member of your practice.

Ready to Learn More About ChiroTouch?

There’s much more to ChiroTouch and what it can do to transform your practice. We’d love to show you more of the many ways the ChiroTouch all-in-one cloud-based EHR can help you run a more efficient practice.