How to Transition to a Cloud-Based Software
- A paperless EHR can modernize your chiropractic practice and help you improve patient experience and profitability.
- When switching to chiropractic EHR software, look for a system that has cloud capabilities and is designed especially for chiropractic practices.
- ChiroTouch is the standard in chiropractic software and offers multimodal support and training for practices transitioning to a cloud-based EHR system.
Chiropractic practices are paper-intensive. From patient intake forms to diagnostic charts to SOAP notes, chiropractors have been using paper-based recordkeeping systems for decades.
However, since the introduction of the American Recovery and Reinvestment Act in 2009, all health facilities are required to keep electronic health records (EHR) to improve patient care quality and efficiency while protecting the privacy of patients.
EHR systems have proven to be highly beneficial for chiropractors, letting them simplify their workflow, streamline recordkeeping, and improve diagnostics and treatment plans.
Yet a cloud-based, paperless system is now the norm for healthcare facilities, and with good reason: They offer a level of efficiency that paper-based systems can’t match.
If you’re considering switching your practice from a paper system to cloud-based paperless software, there are several important factors to consider, including how your practice can benefit and the steps you need to take for a smooth transition.
How Does a Paperless EHR Work?
Once you start the process of going paperless, the first thing you need to do is convert your patient records and data to electronic versions. After you have all the digital data, you need a place to store it safely.
One option is to use in-house servers. However, in case of an emergency or a problem in the server, the data can take a long time to restore. In the worst-case scenario, a problem in the server could cause a total data loss.
Today, there is a much safer option: cloud-based services. With cloud-based services, your patient records will be stored on a web server in a remote data center.
The cloud-based server then takes care of anti-virus protection, security updates, and data backups. Cloud-based services also handle the necessary IT upgrades and maintenance. If you want to go paperless, cloud-based services are the most reliable way to transition your practice.
Why Does Your Chiropractic Practice Need to Adopt a Cloud-Based EHR?
Working with a cloud-based EHR offers several advantages, but essentially, it helps you store and protect your data.
A cloud-based system also provides mobility that on-premises systems can’t match. All members of your practice will be able to access all data in the system from anywhere, in or out of the office.
Access the schedule, book appointments, wrap up a note, and more, from anywhere and with any device. Even work from home if you like. You will no longer be tied to a desktop or laptop that has the necessary software installed.
Using EHR software provides higher-level security and privacy for your data. Your electronic files are secured using modern encryption and authentication methods, so patient health information and financial data are well-protected.
An essential cloud benefit is greater efficiency in retrieving and sharing information. You can forget about wasting time searching through old folders.
A completely integrated EHR system allows you to quickly find and share documents using cloud capabilities. It allows data to be seamlessly available to everyone in the practice who needs access to it.
A good chiropractic EHR system can also streamline payment, billing, and insurance claim management and simplify CMC compliance.
Ease of Use
Switching to cloud-based software improves the usability of documents, statements, and schedules for your staff. Quality software packages for going paperless are more straightforward to use, and the team can start using the new applications almost instantly.
A good software package for going paperless will include accessible tutorials and step-by-step guidance for the different applications. Patients’ demographic information, SOAP notes, images, and treatment histories are presented intuitively, making it simple for chiropractors to use the information.
Space and Paper Savings
American businesses use a vast amount of paper annually. All that paper takes a toll on the environment through deforestation and greenhouse emissions. For many healthcare practices, a vital cloud benefit is making a positive change and taking care of forests and the planet.
Also, cabinets, desks, and bookshelves for storing documents and folders take up a lot of space in an office. Changing to a cloud-based system frees up space that practices can use in other ways.
The staff benefit from having more space to work in, making their daily lives more comfortable. A paperless approach also allows practices to rent or occupy smaller facilities because they require less physical storage space.
Transition Checklist: How To Transition to a Cloud-Based System
Transitioning to a paperless or cloud-based system might seem like an overwhelming process. However, with a bit of research to find the right EHR, the process is easier than many people think, and your practice will benefit from the efficiency of a paperless system.
Here’s how to do it.
✔ Choose the Right Software
The first step in going paperless is to choose the right software. While there are plenty of options available, some EHR systems aren’t as intuitive as advertised, and most aren’t designed specifically for chiropractors.
Make sure you choose software that simplifies tasks for your staff, such as taking notes, filing forms, or managing records. The overall design should be intuitive and offer an accessible user experience.
Protecting your patients’ data is equally important. Look for software with excellent protection against identity theft and data breaches. When dealing with patients’ personal information such as SSN and health records, you need to provide as much security as possible. Having security issues with patient data could compromise the reputation of your practice for a long time.
Today, patients are becoming much more sensitive about identity theft issues and problems such as data breaches. To build trust with your patients, you need to make sure they feel that their personal information is safe with your practice.
✔ Invest in Comprehensive Training
Good chiropractic EHR practice management software is intuitive and straightforward. Be sure the one you choose has adequate training and an in-app help feature. The vendor should offer assistance during the transition.
You can also save a significant amount of time on your transition by ensuring your staff learns how to use and navigate the software. Once the staff knows how to use the software correctly and adapts, you’ll reap the benefits of using an EHR system.
✔ Digitize Patient Records
At the same time, you will need to convert all your old records and documents into electronic format. This might seem complicated and time-consuming, but it’s easier than it sounds.
You scan documents and upload them to the EHR system. Optical character recognition (OCR) software can automatically read the scanned documents and convert them into editable chiropractic documents.
✔ Begin Streamlining Administrative Tasks
The next step is to start performing all administrative tasks with the new chiropractic EHR software. This means that all new forms, documents, and statements are completed and stored through the EHR system.
These new electronic documents will then be instantly accessible to all employees who need them.
✔ Migrate Patient Demographic Records
Why ChiroTouch Is the Right Integrated EHR to Transform Your Practice
With ChiroTouch, you can count on our expertise and experience with chiropractic. It’s what we do — all day, every day. We have over 20 years of experience helping chiropractors manage their practices.
And our users love what we do. About 50% of practices that use ChiroTouch are referred by a friend or colleague, and about 13,000 chiropractic practices in the U.S. trust our services.
ChiroTouch is the standard in chiropractic practice management.
Because it’s cloud-based, you can access ChiroTouch anytime, from anywhere, on any device. There’s nothing to download and nothing to install. All you need is access to the internet — we handle the rest. You benefit from automatic backups and updates, so your data is always safe and up to date.
ChiroTouch is the new standard in chiropractic practice management software. Advanced integration creates an intuitive and streamlined workflow from scheduling to billing and insurance claim management.
ChiroTouch’s powerful charting function lets chiropractors create SOAP notes in 15 seconds, right from the treatment room and in real time. It also automates the payment and billing process.
ChiroTouch is always working to bring more power to your practice.
Building on our experience and your feedback, we keep improving our all-in-one EHR and practice management solution so you can keep doing what you do, even better. Continuous innovation ensures the latest enhancements and improvements are delivered to you automatically — no need to download and install anything.
ChiroTouch Empowers Your Practice
ChiroTouch is a completely integrated chiropractic EHR. This means it empowers you to run your practice the way you want. Our customizable macros and templates increase productivity, efficiency, and profitability.
ChiroTouch offers a clean, modern interface helps you navigate easily — with everything you need quickly and easily accessible from all-in-one views.
With its role-specific functionality, ChiroTouch boosts productivity and efficiency for every member of your practice.
Ready To Learn More About ChiroTouch?
There’s much more to ChiroTouch and what it can do to transform your practice. We’d love to show you more of the many ways the ChiroTouch all-in-one cloud-based EHR can help you run a more efficient practice.
Book a no-obligation demo today to learn how we can help your practice be the best it can be.
Have a well-adjusted day!